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Green Office Blog

Mandisi Dabula

Mandisi Dabula
Mandisi has been with Green Office for about a year and a half, helping to educate the market about the maturation of the print industry from a hardware driven industry to the embrace of digitized long term strategy implementation. Mandisi has an educational background including Economics, Statistics, and Marketing (UCT & IMMGSM) with a particular interest in Sales, Marketing, and thought leadership.
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Recent Posts

3 Tips for Better Document Archiving and Management

Posted by Mandisi Dabula on Jun 7, 2018 9:24:22 AM

“Move fast with stable infrastructure.” – Mark Zuckerberg

Document archiving and management can be very inefficient when not handled properly, and can also be a considerable pain point in large organisations.

To get some perspective, here are some facts that Pam Doyle found out about document handling in a 2010 research study:

  • Professionals spend 5-15% of their time reading documents, and up to 50% of their time looking for these same documents
  • The average document gets photocopied 19 times
  • Users send and receive 133 emails a day (on average)

These kinds of facts highlight how inefficient document archiving and management practices can negatively impact productivity, but how does one address this?

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Topics: Reduce Printing, Innovation, Efficient, Office Solutions, Green Office, Digitalisation

4 Ways to Simplify Your IT Infrastructure

Posted by Mandisi Dabula on Mar 21, 2018 10:00:00 AM

According to Gartner, by 2020, 80% of IT infrastructure modernisation projects will fall short of cost saving targets because of an inability to simplify and address unnecessary complexity.

To be able to address this complexity, and meet cost savings targets in today’s competitive commercial landscape, businesses need to adapt to best practice. In IT Infrastructure, this means that it is crucial that I&O (Infrastructure and Operations) leaders have clear strategies in place for current and future business’ operations.

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Topics: MPS, Service Level Agreement, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Vendor Management, Managed Print Expectations, Managed Print, Efficient, Office Solutions, Green Office, TCO

The Benefits of MPS - helping to complete admin tasks faster

Posted by Mandisi Dabula on Jan 8, 2018 10:16:09 AM

The secret of change is to focus all of your energy, not on fighting the old, but building the new- Socrates.

Every business should aim to optimise their time and operational productivity using best practices. One important aspect to consider when using the various methods available to do so is the employee’s user experience when performing their duties.

Sage research has found that businesses spend approximately 120 operational hours a year on administrative tasks. Almost 20% of these can be attributed to accounting administration, such as the generation of purchase orders, invoicing and reconciliations.

If other administrative tasks are added to this, such as signing off delivery receipts and truck manifest documents, as well as registering suppliers, it is easy to see how these tasks can have a direct impact on the business’ ability to perform at an optimal level (where all hours are used as efficiently as possible). So how does one streamline these tasks?

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Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Innovation, Efficient, Office Solutions, Green Office, Office Printing

What to Consider When Choosing a Print Supplier - 3 Simple Guidelines:

Posted by Mandisi Dabula on Aug 25, 2017 8:30:00 AM

When choosing a print supplier, it is often easy to overlook the practicalities that might hinder the fit between what your business envisaged as a final solution, as opposed to what you might get after the fact.  Typically, this happens when there are a few oversights in decision making pertaining to what your business wants as opposed to what your business needs.  The understanding of your business’s drivers, is often more important before choosing the correct company to fulfill your needs in the print space.

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Topics: Managed Print Environments

Defining Managed Print Services: 3 Easy Principles

Posted by Mandisi Dabula on Jul 7, 2017 8:54:51 AM

When it comes to sustainable solution based offerings to businesses, the in-vogue term used in the print industry is “Managed Print Services (MPS)”. This term has come to be loosely used and not quite defined, causing confusion not only among decision makers in the consumer market but also within the industry suppliers themselves.

So, what is Managed Print Services?  It is not uncommon to hear of a business saying that they have an MPS Strategy in place and yet when one delves a bit deeper into the actual service in place, there are gaps found in the solution.

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Topics: MPS, Reduce Printing, Service Level Agreement, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Vendor Management, Managed Print Expectations, Managed Print, Print Environment, Reporting, Efficient, Office Solutions, Green Office, Office Printing, Printing Industry, TCO, Print Assessment

3 Simple Reasons to Add Your Device to a Service Level Agreement (SLA)

Posted by Mandisi Dabula on May 9, 2017 8:20:00 AM

The print environment can often find itself in an inefficient state due to business processes that take too long to realise the required results.  Printing makes up a big part of any business operation and if a printer is down and users can’t print, IT must ensure quick resolution to keep downtime to a minimum.

An SLA (Service Level Agreement) for a print device is offered by a third party to your business at a rate that is determined by the running cost of the printer. You will pay a predetermined cost per page (CPP) which includes items/responsibilities for the upkeep of the device (replacement of additional parts and toners/cartridges).

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Topics: MPS, Service Level Agreement, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Hardware Solutions