Cost recovery in any business is essential. In law firms, it’s even more important to ensure that billable items land on clients’ invoices. Disbursements are often either manually tracked and billed, or it is isn’t recovered 100%. (This is an opportunity lost to generate an income for your business!)
It’s all good to manage print costs and have a strategy for going digital, however can you answer the question of why your people still print and what are they printing? We have found that understanding this can actually uncover areas of inefficiencies within your business.
Typically, businesses identify areas of inefficiencies by means of manual processes or escalations within a department or from clients, due to tasks being missed or not attended to. This is a top-down approach where the business would then identify the inefficient process and reach out to consultancies or technology firms to assist with the automation or digitization of this process.
Having a print management software to recover matter billing from your clients is no longer a pleasant option, but rather an essential part of your law firm’s IT toolkit. However, although most firms recognise this need and the importance of this revenue stream, most aren’t sure what the best software is and how to go about it.
Let’s fix that.
Print assessments have become somewhat of a standard in the Office Automation industry. It’s not uncommon for copier salesman to compare current spend to a new solution and advise on the savings available, should you sign on the dotted line.
The problem here is that the print estate is not looked at in its entirety. Only then will you see the current state compared to where you could be. A thorough and detailed print assessment will allow you to understand the following:
- Understand what you have.
A detailed print assessment will be conducted across all operational sites to compile an asset list of all devices within your fleet. This includes any document output devices, such as printers, copiers, scanners, faxing machines, dot-matrix, etc.)
Efficiency, the buzzword in any company is all about working smart, not hard. Making the most of your time and effort, whilst staying productive.
Most people are looking for ways to become more efficient in their everyday tasks. Earlier, all you needed was a basic computer, telephone and perhaps a fax machine to get through the items on your to-do list. Whereas now, this won’t give you the edge to make you more efficient and thus, you won’t be one step ahead of your competition.
Managing Vendor Relationships is often focussed on finding suppliers with the cheapest price for a product or service, however, it’s about much more than just that. Vendor management is about ensuring that the agreement between the company and the supplier is mutually beneficial for both parties.
By ensuring that you manage vendors effectively, you ensure proper service delivery at the required rate and satisfaction to help achieve your business goals.
There are many ways to reduce your printing costs. Some quick fixes to lower costs include adjusting your settings to only allow documents to be printed in black and white or duplex (double-sided). You could also educate users to only print in colour when it is absolutely necessary. Unfortunately, many of these methods are difficult to maintain and they do not allow for complete control over your printing environment. If you want a more sustainable and controlled print environment, the answer lies with Print Management Software.
Topics: cost to print
When it comes to cost reductions in any business, budget cuts are the first task item that management enforces.
Topics: cost to print