Green Office Blog

Outcomes of a Print Audit – What Should You Be Getting?

Posted by Melliza Giliomee on Jul 17, 2019 12:00:00 PM

It is not unlikely that most businesses do not know the number of printed pages they are currently generating or what their entire print environment is costing them.  It takes a lot of time and industry experts to inventory all the devices, analyse the related cost to each device and understand the current picture of the business environment.  If done properly, a print audit can be extremely helpful, as this critical information is used to measure the success and to identify opportunities to revitalise your print environment, reduce costs and improve end-user productivity.

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Topics: MPS, Managed Print Services, Managed Print Environments, Efficient, Office Solution, Green Office, Office Printing, Printing Industry

Typical challenges Financial Institutions face in their printing environment

Posted by Chasthi Grant on Jul 10, 2019 12:10:07 PM

The South African Financial Institutions are well known, as ambassadors for the country.  Their contributions in sport, art and education has made phenomenal strides in improving revenue and reputation, a mutual benefit for both the institutes and the country.  The major financial institutes share similar challenges within the core industry.

These are namely:

  • Growth and market-share of the business and their portfolios,
  • Creating or improving on their customer experience ie. customer relationship,
  • Conquering new revenue streams, and last, but not least
  • Digital Transformation of their legacy systems and moving towards a paperless environment

Despite the future vision the above challenges offer, printing is still a major focus despite its challenges for the majority of the financial institutes.  Even with the launch of the newer digital platform banks (as seen in the media - Tyme and Discovery Bank), many South Africans are very much loyal to the traditional financial houses.  Ergo, printing is and will still be a requirement for many years to come.

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Topics: MPS, Managed Print Services, Managed Print Environments, Managed Print, Office Automation and MPS, Innovation, Efficient, Office Solution, Green Office, Office Printing, Printing Industry

Are your printers vulnerable to a Cyber Attack?

Posted by Riaan Jansen van Rensburg on Jul 3, 2019 10:00:00 AM

This question often comes up, and the answer to it is certainly yes. Your printing devices connect to nearly every device in your corporate network and most printers are not even designed with cyber security in mind. If hackers are hungry enough for information they will use any possible way to get “inside’’ your network. Their intent is to get access and control of your printer and from there your network. If they have access to the network, they will have control over your data.

The hackers want data that contains sensitive information that they can use to harm your company financially or place malicious software on your network to bring your business to its knees, harming your company’s IT infrastructure.

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Topics: printers/copiers, POPI Act, Innovation, Efficient, Office Solution, Green Office, Office Printing, Printing Industry

One Planet Living - HEALTH & HAPPINESS

Posted by Sarah Fernandes on Jun 26, 2019 11:45:00 AM

The first One Planet Living principle we will be exploring is health and happiness.  When thinking of the word “sustainability”, one doesn’t normally think about what we dish up on our dinner plates, or our wellbeing for that matter.  The reality is however, that a happy and healthy community is a sustainable one, and it’s no different with respect to happy and healthy employees contributing to a business’ sustainability.  This tends to be overlooked by employers, yet it is arguably one of the most important aspects to keeping customers happy – vital to any business’s success.  Consider the following benefits of ensuring that your employees are happy and healthy

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Topics: Efficient, Green Office, Eco-Friendly

3 Steps to a Sustainable Paperless Environment

Posted by Ben Rabe on Jun 19, 2019 12:00:00 PM

How do you turn your business into a paperless environment? Is it as simple as stopping all printing and just doing everything digitally? What about storing and retrieving documents? The list of questions can get really long!

To address this challenge, Green Office’s Business Process Optimisation focuses on the following three steps:

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Topics: MPS, Managed Print Services, Managed Print Environments, Managed Print, Office Automation and MPS, Innovation, Efficient, Office Solution, Green Office, Printing Industry

This Is How We Can Reduce Your Spend on Print

Posted by David Whitehead on Jun 12, 2019 12:00:00 PM

Cost savings, greater efficiencies and sustainability are all synonymous with the South African market.  Most businesses are driving towards a leaner business that operates more efficiently while driving down operating costs.  Printing and its associated costs are no different.

In a modern-day business environment, these are some of the important steps on how one can effectively reduce the amount of spend within their printing environment.

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Topics: Managed Print Services, Managed Print, Office Automation and MPS, Innovation, Efficient, Green Office, Office Printing, Printing Industry

Matter Costing - How Print Management Software Can Raise the Bar

Posted by Zandalee Naude on Jun 5, 2019 12:00:00 PM

Having a print management software to recover matter billing from your clients is no longer a pleasant option, but rather an essential part of your law firm’s IT toolkit.  However, although most firms recognise this need and the importance of this revenue stream, most aren’t sure what the best software is and how to go about it.

Let’s fix that.

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Topics: Innovation, Efficient, Office Solution, Green Office

What Is Your Ecological Footprint?

Posted by Sarah Fernandes on May 29, 2019 12:30:00 PM

As our business explores the concept and principles of One Planet Living, it is important to understand the science behind the strategy – ecological footprint.  Ecological footprint is the only metric that measures the demand we put on nature, and what nature can give us in return.  In other words, it measures how fast we consume resources and generate waste in comparison to how fast nature can absorb our waste and generate new resources for us to use. 

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Topics: reduce printing, The Environmental Costs of Office Printing, Efficient, Green Office, Eco-Friendly

Green Office Attends ITEX 2019 Conference

Posted by Nytanya Loretz on May 22, 2019 12:00:00 PM

The office environment and the use of technology within, is rapidly changing and advancing year on year, and businesses are continually pressured to reduce operational costs, improve service levels and offer more products at a competitive rate.  

This has resulted in a high demand for Business Solution Providers that can offer holistic office solutions and expertise in all operational areas of businesses and can assist with making them operationally efficient and sustainable.

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Topics: Insider, Managed Print Services, Managed Print Expectations, Managed Print, Office Automation and MPS, Innovation, Efficient, Green Office, Office Printing

The Future of Printing in Schools

Posted by James Tooley on May 15, 2019 12:00:00 PM

I asked my son, who is in Grade 9, which medium at school he prefers to read and study from.  Without hesitation he said a book or on paper.  His first reason was clear, he feels less distracted when reading from a book, while an e-book or screen always remains a temptation.  

The accessibility to games and social media is real and one can’t help but be distracted even if on some subconscious level.  His second reason was less clear, but in summary, he prefers the hands-on physical side of turning pages and having ease of reference when using a book to study.

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Topics: Insider, reduce printing, Innovation, Efficient, Printing Industry