The expectation to deliver on an effective and efficient print environment for customers is becoming more and more important, whether it is a big corporate business with almost 3 000 assets to keep track of, or a small church down the road relying on one device to do the job. No matter your business size, you will most likely need to invest in a reliable partner to manage your devices and office automation space.
Green Office’s mission is to make businesses efficient and sustainable, and what is important to remember is that these two terms are interlinked. Moving towards a more sustainable business model will allow for the identification of inefficiencies within your business, thus reducing operational costs.
Looking specifically at the print environment, Green Office has assisted their Managed Print Service (MPS) clients to do exactly that, by implementing various sustainability initiatives – reducing print volumes, reducing energy consumption, green procurement and printer cartridge recycling.
It is not unlikely that most businesses do not know the number of printed pages they are currently generating or what their entire print environment is costing them. It takes a lot of time and industry experts to inventory all the devices, analyse the related cost to each device and understand the current picture of the business environment. If done properly, a print audit can be extremely helpful, as this critical information is used to measure the success and to identify opportunities to revitalise your print environment, reduce costs and improve end-user productivity.
The South African Financial Institutions are well known, as ambassadors for the country. Their contributions in sport, art and education has made phenomenal strides in improving revenue and reputation, a mutual benefit for both the institutes and the country. The major financial institutes share similar challenges within the core industry.
These are namely:
- Growth and market-share of the business and their portfolios,
- Creating or improving on their customer experience ie. customer relationship,
- Conquering new revenue streams, and last, but not least
- Digital Transformation of their legacy systems and moving towards a paperless environment
Despite the future vision the above challenges offer, printing is still a major focus despite its challenges for the majority of the financial institutes. Even with the launch of the newer digital platform banks (as seen in the media - Tyme and Discovery Bank), many South Africans are very much loyal to the traditional financial houses. Ergo, printing is and will still be a requirement for many years to come.
How do you turn your business into a paperless environment? Is it as simple as stopping all printing and just doing everything digitally? What about storing and retrieving documents? The list of questions can get really long!
To address this challenge, Green Office’s Business Process Optimisation focuses on the following three steps:
Written by James Tooley in collaboration with Zandalee Naude (Smarketing Leader)
Everyone knows pushing print is easy, many people don’t know that controlling and managing it is also easy and has many benefits! Controlling cost and reducing waste are key objectives of any print strategy and there is a simple, effective way of achieving them.
How a school can reduce the impact paper, printing and wastage has on the environment.
The children of today will be the architects and thought leaders of tomorrow, therefore it is imperative for us, as their mentors and teachers, to set the example of being more environmentally conscious and responsible. We need to practice what we preach by implementing an environmentally conscious and friendly zone. Schools allow children to share life experiences and lessons while learning the values they will carry with them for a lifetime.
Topics: reduce printing, Remanufactured Toner Cartridges, The Environmental Costs of Office Printing, Managed Print Environments, Innovation, Efficient, GreenABLE, Green Office, office printing environment
All businesses use office printers, and few really know which printer to purchase that will cater to their requirements. Not all printers print documents of the same quality, not all printers can perform the same jobs and have the same functions. Choosing the right printer is pretty much as complex a purchase as getting a computer, laptop or smart phone. It also doesn’t help when retailers presume you know what DPI (dots per inch) and NFC (near field communication) mean.
Topics: Managed Print Environments, Vendor Management, Managed Print Expectations, Managed Print, print Environment, Office Automation and MPS, Office Solution, Green Office, office printing environment, Office Printing, Printing Industry
Can we ever understand the true cost of downtime in an organisation? The only way to do this is to get a grip on what downtime really costs. The first step is to define what “downtime” means, which is “system unavailability”. Even if an application is “up and running”, it is still considered downtime if the application can’t be used.
Print assessments have become somewhat of a standard in the Office Automation industry. It’s not uncommon for copier salesman to compare current spend to a new solution and advise on the savings available, should you sign on the dotted line.
The problem here is that the print estate is not looked at in its entirety. Only then will you see the current state compared to where you could be. A thorough and detailed print assessment will allow you to understand the following:
- Understand what you have.
A detailed print assessment will be conducted across all operational sites to compile an asset list of all devices within your fleet. This includes any document output devices, such as printers, copiers, scanners, faxing machines, dot-matrix, etc.)