Icon

Green Office Blog

The Benefits of MPS - helping to complete admin tasks faster

Posted by Mandisi Dabula on Jan 8, 2018 10:16:09 AM

The secret of change is to focus all of your energy, not on fighting the old, but building the new- Socrates.

Every business should aim to optimise their time and operational productivity using best practices. One important aspect to consider when using the various methods available to do so is the employee’s user experience when performing their duties.

Sage research has found that businesses spend approximately 120 operational hours a year on administrative tasks. Almost 20% of these can be attributed to accounting administration, such as the generation of purchase orders, invoicing and reconciliations.

If other administrative tasks are added to this, such as signing off delivery receipts and truck manifest documents, as well as registering suppliers, it is easy to see how these tasks can have a direct impact on the business’ ability to perform at an optimal level (where all hours are used as efficiently as possible). So how does one streamline these tasks?

Read More

Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Innovation, Efficient, Office Solutions, Green Office, Office Printing

Managed Print Services - Innovation paying off

Posted by Sherdon Smith on Sep 22, 2017 9:16:37 AM

Talking and thinking about print is not exciting to most, and bringing up a conversation about your home or office printer at a dinner party would surely be social suicide. But let’s try to understand this and why we humans don’t get excited by print.A long time ago, when very few people could read and write and books were not readily available, a young 15th century German, Johannes Gutenberg, was cited as the inventor of mass printing. Through his technological contribution, his method of printing quickly spread through the world and the mass printing of books began. Some would say Gutenberg’s printing process helped the world to learn how to read and write, scientists were able to publish their discoveries and people around the world started to connect through news and events.

Read More

Topics: MPS, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Innovation, Efficient, Office Solutions, Green Office, Office Printing

5 Benefits of Regular MPS Reporting

Posted by Kayleigh Knoll on Sep 4, 2017 1:00:00 PM

Why do we spend hours of time meticulously preparing a perfect report for clients? Because this is a beneficial tool and your client will be able to see their results through regular reporting.

Monthly reporting is a good time to see where you are, versus where you intend to be. When a client gets to look at what they’ve accomplished last month, they get a clearer picture of whether they’re reaching their business goals.

Read More

Topics: MPS, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Reporting, Efficient, Green Office

Differences Between Office Automation & Managed Print Services

Posted by Zandalee Naude on Sep 1, 2017 9:30:00 AM

Efficiency, the buzzword in any company is all about working smart, not hard. Making the most of your time and effort, whilst staying productive.

Most people are looking for ways to become more efficient in their everyday tasks. Earlier, all you needed was a basic computer, telephone and perhaps a fax machine to get through the items on your to-do list.  Whereas now, this won’t give you the edge to make you more efficient and thus, you won’t be one step ahead of your competition.

Read More

Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing

5 Steps to a More Optimised Print Environment

Posted by Melliza Giliomee on Aug 28, 2017 8:30:00 AM

It’s no secret that organisations are seeking to cut down on costs and what better and more effective way to do so than starting with the print environment. It is known that the typical organisation’s second most costly expense lies within the print environment.

What is needed is a centralised, strategic approach - one that is based on a thorough assessment of the costs, volumes, support needs and employee effort associated with the workflow.

With such an assessment, companies often find that they can:

  • reduce the number of printers and copiers hanging on their network
  • cut support and supply costs
  • optimise their equipment leases and maintenance contracts
Read More

Topics: MPS, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Efficient, Green Office

How Does Your Managed Print Service Stack Up?

Posted by Francois P. Naude on Aug 23, 2017 11:39:38 AM

Being in a company that specialises in Managed Print Services (MPS) means that I spend a lot of time speaking to Customer and potential Customer IT Managers, Financial Managers and Facilities Managers about their office automation environments.  Not the most exciting topic, I agree, but one of those that needs to be discussed for a business to run smoothly (have you ever seen what happens to an employee when their printer does not work?  It’s usually not a pretty sight and has been the punchline of many entertaining television commercials).

No single conversation is ever the same but there is one recurring theme that comes up time and again, that is when the question arises, “…so Mr/Mrs Customer, do you want to have a Managed Print Service or an Office Automation Solution?”  The response I get without fail is, “but we already have a Managed Print Service”.  The unfortunate reality is that although most vendors sell their solutions as MPS solutions, they are in-fact not MPS solutions, but the customer is none the wiser.  

So, I thought it would be helpful to Customers to have some guideline metrics to check just how much of an MPS service they do have in place. We have therefor put together a set of questions (MPS Scorecard) that should help achieve this, I hope you find it useful.

Read More

Topics: MPS, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Efficient, Green Office, Print Management Software, Device Management Software

The Vendor Management Relationships – Why Clients’ Don’t “Let Go”

Posted by Chasthi Grant on Aug 11, 2017 3:19:28 PM

It is always important to optimally develop, manage and control vendor contracts, relationships and performance for the efficient delivery of contracted products and services.

Below are the reasons why clients don't let go:

Read More

Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Vendor Management, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Print Assessment

VENDOR MANAGEMENT JOURNEY – Reasons to Trust The Vendor Manager

Posted by Chasthi Grant on Aug 11, 2017 3:14:32 PM

Vendor Management is not just about sourcing suppliers with cheapest price for products or services, it's about more than that, it is about streamlining processes for heightened efficiencies, initiating and developing relationships with providers of goods and services to ensure that the agreements made are mutually beneficial for both parties. 

Below are the top 4 functions of a Vendor Manager and why you should trust them:

Read More

Topics: MPS, Managed Print Services, Managed Print Solutions, Managed Print Environments, Vendor Management, Managed Print Expectations, Managed Print, Print Environment, Reporting, Efficient, Green Office, Office Printing

5 Tips to Deliver on Customer Managed Print Expectations

Posted by David Whitehead on Aug 11, 2017 3:07:33 PM

In today's business culture, a company's ability to provide top notch customer satisfaction and support can only go as far as it's ability to exceed the expectations of it's clients, as customers of today are more knowledgeable and have higher expectation than before. There are many facets that go into having a top notch plan for managing customer expectations, however the worst thing a business can do is under deliver on what was promised or drop the ball when resolving problems in a timely manner.

Below are our top 5 tips on delivering on Customer Managed Print Expectations:

Read More

Topics: MPS, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Reporting, Efficient, Office Solutions, Green Office, Office Printing

The Difference Between Unmanaged and Managed Print Environments

Posted by Peter Naicker on Aug 11, 2017 3:03:54 PM

We live in the age of technology, with that said, ask many companies what they spend on their print environment and you will be surprised by how few companies really know. To make matters worse, we have found that many companies do not know how many devices they have and the location of those devices.  This creates a major risk within the business as it leads to costs being unmanaged. Just to clear up any confusion, when I say “Print Environment”, I am referring to all printer and copiers that a company is making use of.

Read More

Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Print Management Software, Hardware Solutions