The expectation to deliver on an effective and efficient print environment for customers is becoming more and more important, whether it is a big corporate business with almost 3 000 assets to keep track of, or a small church down the road relying on one device to do the job. No matter your business size, you will most likely need to invest in a reliable partner to manage your devices and office automation space.
It’s all good to manage print costs and have a strategy for going digital, however can you answer the question of why your people still print and what are they printing? We have found that understanding this can actually uncover areas of inefficiencies within your business.
Typically, businesses identify areas of inefficiencies by means of manual processes or escalations within a department or from clients, due to tasks being missed or not attended to. This is a top-down approach where the business would then identify the inefficient process and reach out to consultancies or technology firms to assist with the automation or digitization of this process.
It is imperative for businesses today to work in an optimal environment to increase efficiency. Office automation is one area in which a business can reduce costs and increase productivity significantly, provided you do your homework. Office Automation is critical for many businesses and because you are replacing many devices such as scanners, printers and multifunctional devices, the partner you choose becomes even more important.
The South African Financial Institutions are well known, as ambassadors for the country. Their contributions in sport, art and education has made phenomenal strides in improving revenue and reputation, a mutual benefit for both the institutes and the country. The major financial institutes share similar challenges within the core industry.
These are namely:
- Growth and market-share of the business and their portfolios,
- Creating or improving on their customer experience ie. customer relationship,
- Conquering new revenue streams, and last, but not least
- Digital Transformation of their legacy systems and moving towards a paperless environment
Despite the future vision the above challenges offer, printing is still a major focus despite its challenges for the majority of the financial institutes. Even with the launch of the newer digital platform banks (as seen in the media - Tyme and Discovery Bank), many South Africans are very much loyal to the traditional financial houses. Ergo, printing is and will still be a requirement for many years to come.
How do you turn your business into a paperless environment? Is it as simple as stopping all printing and just doing everything digitally? What about storing and retrieving documents? The list of questions can get really long!
To address this challenge, Green Office’s Business Process Optimisation focuses on the following three steps:
Cost savings, greater efficiencies and sustainability are all synonymous with the South African market. Most businesses are driving towards a leaner business that operates more efficiently while driving down operating costs. Printing and its associated costs are no different.
In a modern-day business environment, these are some of the important steps on how one can effectively reduce the amount of spend within their printing environment.
The office environment and the use of technology within, is rapidly changing and advancing year on year, and businesses are continually pressured to reduce operational costs, improve service levels and offer more products at a competitive rate.
This has resulted in a high demand for Business Solution Providers that can offer holistic office solutions and expertise in all operational areas of businesses and can assist with making them operationally efficient and sustainable.
Green Print was introduced to NDD through a partnership with the American company LMI, due to the high demand for brand diagnostic printer monitoring and print management software.
Software known as nddPrint MPS (Printer monitoring software) and nddPrint 360 (Print management software) was subsequently tested and established as a unique product in the current market due to its cloud based architecture and integration into various ERP applications. nddPrint MPS is not only outstanding in monitoring Network printers, but also has the capabilities of USB printers, which give the solution an advantage in comparison to other MPS software in the market. nddPrint 360 has the capabilities of Job Accounting, Print Rules, Secure Print, Release and Mobility .
nddPrint 360 can be setup without a print server and provide print tracking and policy control.
Virtulytix has recognised Green Office as a leader in Managed Print Services (MPS). Green Office was one of seven independent channel partners that Virtulytix selected to participate in the 2018 Leaders Index for MPS Channel Partners, based on demonstrated leadership in MPS.
The Leaders Index for MPS Channel Partners is a collection of hand-selected, independent MPS partners from around the world that are regarded as the Gold Standard in Managed Print and Document Services. Virtulytix classifies this index of elite providers from across North America, Africa and Europe as a lens to view the current landscape of MPS.