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Green Office Blog

STOP, Do you really need to print that document?

Posted by Wayne Fyvie on Apr 25, 2018 10:30:00 AM

The next time you print a document ask yourself: Do I need to print this? 


The answer may surprise you.

Most companies are strategically focused on digitisation. But what does this really mean? It is not only about digital documents and avoiding printing, but also about finding more efficient and sustainable ways of doing business.

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Topics: Reduce Printing, Print Environment, Innovation, Efficient, Office Solutions, Green Office, Office Printing, Digitalisation

What I Have Learnt From 15 Years in the Office Automation Industry

Posted by Wayne Fyvie on Mar 28, 2018 12:04:58 PM

I have been in the office automation environment for over 15 years and I still love what I do. From the early days of calling on customers to sell remanufactured laser print cartridges, to our current focus on selling a win-win outcomes-based solution, I am amazed at how this industry has progressed and I am excited about the road ahead.

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Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Printing Industry

Pros and Cons to Buying or Leasing a Printer

Posted by Melliza Giliomee on Mar 8, 2018 10:00:00 AM

As with any kind of asset investment, it is worth it to take the time to consider whether buying or leasing a printer is the best option. This is no different when it comes to buying or leasing an office copier, scanner or other multi-function device. In both cases, you want to understand the advantages and disadvantages of both a lease or purchase agreement.

To help you make a more informed decision when it comes to gaining control of print costs, here is a comprehensive list of pros and cons related to both purchasing and leasing new digital Multi-function Printers (MFP's).

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Topics: Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Hardware Solutions

10 Compelling Reasons why you need a Print Assessment

Posted by Zandalee Naude on Jan 26, 2018 8:00:00 AM

Print assessments have become somewhat of a standard in the Office Automation industry. It’s not uncommon for copier salesman to compare current spend to a new solution and advise on the savings available, should you sign on the dotted line.

The problem here is that the print estate is not looked at in its entirety. Only then will you see the current state compared to where you could be.

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Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Vendor Management, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Print Assessment

The Cost of Printing - Do We Really Need to Spend so Much on Paper?

Posted by Melliza Giliomee on Jan 13, 2018 10:00:00 AM

Every year, tons of paper is used in workplaces all over the world, in both large and small offices. Many of these offices have actively taken up recycling, but even though it is an inexpensive and environmentally conscious option, a much more cost-effective strategy is to reduce daily paper consumption. 

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Topics: MPS, Reduce Printing, Printing Costs, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Green Office, Office Printing

The Benefits of MPS - helping to complete admin tasks faster

Posted by Mandisi Dabula on Jan 8, 2018 10:16:09 AM

The secret of change is to focus all of your energy, not on fighting the old, but building the new- Socrates.

Every business should aim to optimise their time and operational productivity using best practices. One important aspect to consider when using the various methods available to do so is the employee’s user experience when performing their duties.

Sage research has found that businesses spend approximately 120 operational hours a year on administrative tasks. Almost 20% of these can be attributed to accounting administration, such as the generation of purchase orders, invoicing and reconciliations.

If other administrative tasks are added to this, such as signing off delivery receipts and truck manifest documents, as well as registering suppliers, it is easy to see how these tasks can have a direct impact on the business’ ability to perform at an optimal level (where all hours are used as efficiently as possible). So how does one streamline these tasks?

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Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Innovation, Efficient, Office Solutions, Green Office, Office Printing

Managed Print Services - Innovation paying off

Posted by Sherdon Smith on Sep 22, 2017 9:16:37 AM

Talking and thinking about print is not exciting to most, and bringing up a conversation about your home or office printer at a dinner party would surely be social suicide. But let’s try to understand this and why we humans don’t get excited by print.A long time ago, when very few people could read and write and books were not readily available, a young 15th century German, Johannes Gutenberg, was cited as the inventor of mass printing. Through his technological contribution, his method of printing quickly spread through the world and the mass printing of books began. Some would say Gutenberg’s printing process helped the world to learn how to read and write, scientists were able to publish their discoveries and people around the world started to connect through news and events.

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Topics: MPS, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Innovation, Efficient, Office Solutions, Green Office, Office Printing

Why Do We Still Print? Going Paperless is Not An Overnight Process!

Posted by Sherdon Smith on Sep 11, 2017 10:22:17 AM

I have always had this burning question in the back of mind, “Why do we Print?”  Aren’t we supposed be working in Paperless offices by now?

We all imagine offices of the future to be a place of efficiency, sustainability, a collaborative setting where computers support our daily print routines and processes.  But in reality, being human, your environment or what you are exposed to, quickly determines your print behaviour.

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Topics: Reduce Printing, Printing Costs, Print Environment, Innovation, Efficient, Office Solutions, Green Office, Office Printing, Digitalisation

Differences Between Office Automation & Managed Print Services

Posted by Zandalee Naude on Sep 1, 2017 9:30:00 AM

Efficiency, the buzzword in any company is all about working smart, not hard. Making the most of your time and effort, whilst staying productive.

Most people are looking for ways to become more efficient in their everyday tasks. Earlier, all you needed was a basic computer, telephone and perhaps a fax machine to get through the items on your to-do list.  Whereas now, this won’t give you the edge to make you more efficient and thus, you won’t be one step ahead of your competition.

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Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing

The Vendor Management Relationships – Why Clients’ Don’t “Let Go”

Posted by Chasthi Grant on Aug 11, 2017 3:19:28 PM

It is always important to optimally develop, manage and control vendor contracts, relationships and performance for the efficient delivery of contracted products and services.

Below are the reasons why clients don't let go:

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Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Vendor Management, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Print Assessment