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Green Office Blog

The Green Office Story and Beyond 2020

Posted by Warren Valentine on May 6, 2020 12:00:00 PM

As with most companies this year, Green Office is under immense pressure to drive cost reductions while generating sales to ensure that we are sustainable and will be around next year! Luckily for us, our purpose is to make business more efficient and sustainable, and that is exactly what we’ve been doing for our own business and are planning on doing this year and beyond.

Green Office has been in operation since 1997, starting out in a garage with only three people. We are now a fully fledged Managed Service Business focusing on driving efficiencies and sustainability initiatives to ensure that our clients don’t have physical, financial and operational waste.

Green Office will be focusing on delivering services within the following four towers:

  1. Managed Print Services looking at all aspects of a print environment.
  2. Digitalisation Consulting, Services & Technology
  3. Cyber Security, focusing on identifying and managing vulnerabilities
  4. Sustainability Consulting, through assessments and training, amongst other items.
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Topics: MPS, Remanufactured Toner Cartridges, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Innovation, Efficient, Green ABLE, Office Solutions, Green Office, Office Printing, Printing Industry, Sustainability, TCO, Print Assessment, Cyber Security, Print Management Software, Hardware Solutions, Device Management Software, Digitalisation, Cartridge Solutions, Sustainability Consulting

Overcharge: What No One Is Talking About

Posted by Melliza Giliomee on Sep 11, 2019 12:00:00 PM

The expectation to deliver on an effective and efficient print environment for customers is becoming more and more important, whether it is a big corporate business with almost 3 000 assets to keep track of, or a small church down the road relying on one device to do the job. No matter your business size, you will most likely need to invest in a reliable partner to manage your devices and office automation space.

By investing in a partnership, you trust that the prices and terms presented to you are market-related and that the solution offering is a bargain because that is what the sales representative has told you…. right?

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Topics: MPS, Service Level Agreement, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Efficient, Green Office, Office Printing, TCO, Print Assessment, Hardware Solutions, CPC, CPP

Outcomes of a Print Audit – What Should You Be Getting?

Posted by Melliza Giliomee on Jul 17, 2019 12:00:00 PM

It is not unlikely that most businesses do not know the number of printed pages they are currently generating or what their entire print environment is costing them.  It takes a lot of time and industry experts to inventory all the devices, analyse the related cost to each device and understand the current picture of the business environment.  If done properly, a print audit can be extremely helpful, as this critical information is used to measure the success and to identify opportunities to revitalise your print environment, reduce costs and improve end-user productivity.

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Topics: MPS, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Printing Industry, Print Assessment

Print vs. Digital Education in Schools

Posted by Bianca Beck on Aug 29, 2018 11:35:00 AM

Everything we do each day involves a digital aspect, whether it be on a laptop, tablet, smartphone, e-reader or desktop computer.  Today’s youth see themselves as digital natives, the first generation to grow up surrounded by technology and actively engaging on devices every single day.

More and more schools are investing in classroom technologies, where students are now equipped with school-issued tablets and access to e-textbooks.  It is quickly becoming a necessity to convert textbooks to digital versions.  But we need to ask ourselves the question - does digital text really stand up to printed text?

  • Digital text is portable, handy, less expensive (assuming you already have a device) and accessible (this only applies to metropolitan areas).
  • When it comes to learning and our ability to process written information, digital text may seem like the obvious winner, however when considering that many people’s comprehension levels vary based on how they interact with text, the answer really depends on how interactive the digital text is.
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Topics: Innovation, Efficient, Green Office, Print Assessment

Ways of Reducing Printing Costs and Paper Usage

Posted by Bianca Beck on Aug 15, 2018 3:22:00 PM

Schools are trying to find ways of cutting down printing expenditure without having to compromise educational standards, so it is only natural that material resources are the first place to look when trying to save money.

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Topics: MPS, Reduce Printing, Printing Costs, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Efficient, Green Office, Office Printing, Printing Industry, Print Assessment

Will the printer industry eventually die?

Posted by James Tooley on Jun 27, 2018 10:59:40 AM

Will the printer industry eventually die?

I think most people will answer the above question with an unequivocal “of course it will die”, and this answer is no doubt based on the rapidity at which digital accessibility is growing (not to mention how happy our youth are on their screens!).

Perhaps then the question should be “how quickly” will it die?

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Topics: Reduce Printing, Print Environment, Innovation, Efficient, Office Solutions, Green Office, Office Printing, Printing Industry, Print Assessment, Digitalisation

10 Compelling Reasons why you need a Print Assessment

Posted by Zandalee Naude on Jan 26, 2018 8:00:00 AM

Print assessments have become somewhat of a standard in the Office Automation industry. It’s not uncommon for copier salesman to compare current spend to a new solution and advise on the savings available, should you sign on the dotted line.

The problem here is that the print estate is not looked at in its entirety. Only then will you see the current state compared to where you could be.

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Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Vendor Management, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Print Assessment

The Vendor Management Relationships – Why Clients’ Don’t “Let Go”

Posted by Chasthi Grant on Aug 11, 2017 3:19:28 PM

It is always important to optimally develop, manage and control vendor contracts, relationships and performance for the efficient delivery of contracted products and services.

Below are the reasons why clients don't let go:

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Topics: MPS, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Vendor Management, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Print Assessment

Defining Managed Print Services: 3 Easy Principles

Posted by Mandisi Dabula on Jul 7, 2017 8:54:51 AM

When it comes to sustainable solution based offerings to businesses, the in-vogue term used in the print industry is “Managed Print Services (MPS)”. This term has come to be loosely used and not quite defined, causing confusion not only among decision makers in the consumer market but also within the industry suppliers themselves.

So, what is Managed Print Services?  It is not uncommon to hear of a business saying that they have an MPS Strategy in place and yet when one delves a bit deeper into the actual service in place, there are gaps found in the solution.

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Topics: MPS, Reduce Printing, Service Level Agreement, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Vendor Management, Managed Print Expectations, Managed Print, Print Environment, Reporting, Efficient, Office Solutions, Green Office, Office Printing, Printing Industry, TCO, Print Assessment

10 Important Steps to Conducting a Successful Print Assessment

Posted by Francois P. Naude on Mar 14, 2017 11:08:28 AM

When conducting a Print Assessment, companies often do not start with a physical check of what they have. Instead they rely on their suppliers to provide them with information on devices for analysis.  The problem with this approach is that suppliers often don’t track their own information as accurately as one might think, which results in organizations making decisions based on flawed data sets.  Statistics show that most companies have at least double the devices they thought they had and that the vast majority of supplier provided data has significant discrepancies.

Companies often only analyse costs and although most companies have been able to put in solutions to reduce costs to some extent, they still fail to review some of the most important factors that cause their costs to be high in the first place, and the Total Cost of Ownership of their print environment.


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Topics: MPS, Printing Costs, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Printing Industry, Print Assessment, Hardware Solutions