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Green Office Blog

Will the printer industry eventually die?

Posted by James Tooley on Jun 27, 2018 10:59:40 AM

Will the printer industry eventually die?

I think most people will answer the above question with an unequivocal “of course it will die”, and this answer is no doubt based on the rapidity at which digital accessibility is growing (not to mention how happy our youth are on their screens!).

Perhaps then the question should be “how quickly” will it die?

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Topics: Reduce Printing, Print Environment, Innovation, Efficient, Office Solutions, Green Office, Office Printing, Printing Industry, Print Assessment, Digitalisation

3 Tips for Better Document Archiving and Management

Posted by Mandisi Dabula on Jun 7, 2018 9:24:22 AM

“Move fast with stable infrastructure.” – Mark Zuckerberg

Document archiving and management can be very inefficient when not handled properly, and can also be a considerable pain point in large organisations.

To get some perspective, here are some facts that Pam Doyle found out about document handling in a 2010 research study:

  • Professionals spend 5-15% of their time reading documents, and up to 50% of their time looking for these same documents
  • The average document gets photocopied 19 times
  • Users send and receive 133 emails a day (on average)

These kinds of facts highlight how inefficient document archiving and management practices can negatively impact productivity, but how does one address this?

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Topics: Reduce Printing, Innovation, Efficient, Office Solutions, Green Office, Digitalisation

STOP, Do you really need to print that document?

Posted by Wayne Fyvie on Apr 25, 2018 10:30:00 AM

The next time you print a document ask yourself: Do I need to print this? 


The answer may surprise you.

Most companies are strategically focused on digitisation. But what does this really mean? It is not only about digital documents and avoiding printing, but also about finding more efficient and sustainable ways of doing business.

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Topics: Reduce Printing, Print Environment, Innovation, Efficient, Office Solutions, Green Office, Office Printing, Digitalisation

The Cost of Printing - Do We Really Need to Spend so Much on Paper?

Posted by Melliza Giliomee on Jan 13, 2018 10:00:00 AM

Every year, tons of paper is used in workplaces all over the world, in both large and small offices. Many of these offices have actively taken up recycling, but even though it is an inexpensive and environmentally conscious option, a much more cost-effective strategy is to reduce daily paper consumption. 

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Topics: MPS, Reduce Printing, Printing Costs, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Green Office, Office Printing

Why Do We Still Print? Going Paperless is Not An Overnight Process!

Posted by Sherdon Smith on Sep 11, 2017 10:22:17 AM

I have always had this burning question in the back of mind, “Why do we Print?”  Aren’t we supposed be working in Paperless offices by now?

We all imagine offices of the future to be a place of efficiency, sustainability, a collaborative setting where computers support our daily print routines and processes.  But in reality, being human, your environment or what you are exposed to, quickly determines your print behaviour.

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Topics: Reduce Printing, Printing Costs, Print Environment, Innovation, Efficient, Office Solutions, Green Office, Office Printing, Digitalisation

Print Accounting Software - What to Consider

Posted by Riaan Jansen van Rensburg on Aug 11, 2017 2:56:48 PM

Research has shown that implementing software tools to manage printing can reduce paper usage by up to 20%. The most effective print management software tools can be broken down in the following functions:

Device Management Software - Applications that facilitate proactive monitoring of devices within the print fleet (i.e. toner low alerts, maintenance required, page counts, etc.)

Print Management Software - Applications that facilitate the management of users by means of rules-based printing, such as default mono / double-sided printing. This will also facilitate a follow-me solution, where a user can authenticate at any device on any site.

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Topics: Reduce Printing, Printing Costs, Office Automation, Print Environment, Innovation, Efficient, Office Solutions, Green Office, Office Printing, Printing Industry, Print Management Software

A Managed Print Service Solution Can Reduce Your Print Faster

Posted by Wayne Fyvie on Jul 19, 2017 1:41:35 PM

Green Office’s purpose is to make business more efficient and sustainable with the implementation of our Managed Print Service Solution.

This model is based on a very transparent approach and is aligned with clearly defined objectives of our clients.

  • We gain control through a detailed assessment which we conduct.
  • We provide cost containment or cost avoidance based on a clearly defined road map.
  • We provide data driven change management solutions based on your adopted print strategy.

Our approach and methodology is based on 13 years of development.

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Topics: MPS, Reduce Printing, Printing Costs, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Print Environment, Efficient, Office Solutions, Green Office, Office Printing, Printing Industry

How Managed Print Services (MPS) Benefits Schools

Posted by Melliza Giliomee on Jul 13, 2017 9:36:19 AM

It is a universal truth that printing can become a very costly expense if it is not closely managed. Looking at a school environment, printing cannot be done away with as printing plays a critical role in the education environment.  As technology evolves, educational institutions are challenged to keep up with the latest trends and they must do so with a limited budget.

A common misconception is that educational technology replaces printing, as well as replacing the role of the teacher.  Technology in the education space is there to support the teacher and school management in their daily activities and to enhance the teaching experience. Budgetary constraints become a barrier for schools to adopt the latest teaching technology and therefore place school management under immense pressure to keep expenses to a minimum while at the same time innovating within the school space.

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Topics: MPS, Reduce Printing, Managed Print Services, Managed Print Solutions, Managed Print Environments, Managed Print Expectations, Managed Print, Print Environment, Reporting, Efficient, Green Office

Defining Managed Print Services: 3 Easy Principles

Posted by Mandisi Dabula on Jul 7, 2017 8:54:51 AM

When it comes to sustainable solution based offerings to businesses, the in-vogue term used in the print industry is “Managed Print Services (MPS)”. This term has come to be loosely used and not quite defined, causing confusion not only among decision makers in the consumer market but also within the industry suppliers themselves.

So, what is Managed Print Services?  It is not uncommon to hear of a business saying that they have an MPS Strategy in place and yet when one delves a bit deeper into the actual service in place, there are gaps found in the solution.

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Topics: MPS, Reduce Printing, Service Level Agreement, Office Automation, Managed Print Services, Managed Print Solutions, Managed Print Environments, Vendor Management, Managed Print Expectations, Managed Print, Print Environment, Reporting, Efficient, Office Solutions, Green Office, Office Printing, Printing Industry, TCO, Print Assessment

Take Control of Your Printing Costs with Print Management Software

Posted by Zandalee Naude on May 22, 2017 9:55:23 AM

There are many ways to reduce your printing costs.  Some quick fixes to lower costs include adjusting your settings to only allow documents to be printed in black and white or duplex (double-sided).  You could also educate users to only print in colour when it is absolutely necessary.  Unfortunately, many of these methods are difficult to maintain and they do not allow for complete control over your printing environment.   If you want a more sustainable and controlled print environment, the answer lies with Print Management Software.

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Topics: Reduce Printing, Printing Costs, Office Automation, POPI Act, Print Environment, Innovation, Efficient, Office Solutions, Green Office, Office Printing, Printing Industry, Print Management Software